Devonthink Personal Smart Personal Document Management For Mac

1. Devonthink Personal Smart Personal Document Management For Mac Free
2. Devonthink Personal Smart Personal Document Management For Mac Download

Whenever I receive important paperwork, sales receipts, or the like, one of the first things I do is scan the paperwork into my MacBook. I lose things easily and I want to refer back to these documents quickly if necessary. As more businesses transition to largely paperless offices, they’ll likely seek out Mac programs like, which makes organizing files—and paperless offices—obtainable. DevonThink makes organizing your stuff easier. Between documents, PDFs, and smart folders, it’s easy for a Mac to overflow with information. DevonThink Pro Office uses databases and tags (which we’ve ), to help wrangle all of your files.

Although you can create as many databases as you’d like in DevonThink, I created two for review purposes, a personal and a professional database. I then sorted most of the documents on my Mac accordingly.

I imported several important files, documents, and PDFs and let DevonThink do the rest using its default settings. The primary reason DevonThink can be valuable to paperless offices is its support for OCR, which translates text from scanned documents and PDFs into searchable text. As mentioned earlier, I routinely scan important documents into my Mac so I was eager to test this feature.

• So a proper document management is required which can keep track of different electronic documents and store them. Not all document management software are supported by Mac. If you are looking for Mac document management systems, then there are some Mac document management software that are really good in this regard. These software handle the.
• Jun 5, 2012 - Derek Schauland introduces DEVONthink for the Mac -- a database. Create a smart group in the database; Sheet: add a spreadsheet file. DEVONthink Pro Office, DEVONthink Pro, DEVONthink Personal, DevonNote.

Sep 21, 2015 - If you drag one in to DevonThink Personal's database then it does. Drag the same file to DevonThink Pro, and it creates a whole. What Pro gives you, as well as better handling of more types of material, is to do with that database. You have been able to buy the Personal edition from the Mac App Store.

Devonthink Personal Smart Personal Document Management For Mac Free

To do so, I imported my original iPhone 3G purchase receipt from 2008 into the application. The iPhone sales receipt includes information such as the street address of the store where I bought the phone, information that exists only on the scanned receipt and not in the file name or tags associated with the document. After importing the receipt into DevonThink, the OCR feature allowed me to search for the street address of the store and the other text on the receipt as well.

In subsequent testing the OCR feature worked as advertised. The OCR feature is huge for offices seeking to go paperless. Assuming many offices do as I do and scan important documents into a hard drive, the ability to create searchable databases of thousands of physical documents is arguably the most important feature of DevonThink. The fact that the feature works as well as it does is equally important to its viability in an office setting. Tags are also prevalent throughout DevonThink and compliment the OCR scanned documents. The app contains a separate tag browser that makes finding files easier, provided that you tagged them when you imported them, of course.

DevonThink also includes a number of smart groups (you can add others, too) for easy reference as well. One of the DevonThink’s other main features is its ability to archive emails through its import program. DevonThink supports Apple and Microsoft Exchange, as well as other popular Unix-based programs such as Mozilla Thunderbird. Although DevonThink is a full-featured program, it comes with several ancillary plugins that extend its usefulness beyond the actual DevonThink program itself. One such plugin is the DevonThink dashboard widget, which allows users to input notes quickly. Another option is the “clip to DevonThink” extension available to both Safari and Firefox users.

Neither option requires the DevonThink program to be open to work. DevonThink is at its heart a very customizable program, which extends to the visual layout of the app, too. It offers six different visual options including folder, list, and browser pane views similar to those in the new Apple Mail. No matter which view you choose, the search bar is always visible in the top right. A separate search function is also available for Boolean searches.

While DevonThink offers users a high level of control over their documents and databases, it does contain several drawbacks. For one, DevonThink can be a complicated program. It can be hard to find what you’re looking for amidst menus and options screens, which abound everywhere. Thankfully the developer has included a tips-and-tutorials screen that loads automatically by default whenever the app is opened. I also experienced several small bugs while testing DevonThink, most notably when the application somehow unlicensed my copy while I was using a different program. I added my license again in a minute or two but this is an irritating bug to anyone seeking total reliability for their now paperless office. DevonThink Pro Office is compatible with DevonThink To Go, a universal iOS app that costs $15, but I did not test this companion program for this review.

Macworld’s buying advice Overall, DevonThink is a fine file management app that offers easy to use, paperless databases for power users or businesses. While it may take some time to learn how to unleash DevonThink’s powerful potential, the time can be worth it for users interested in truly taking the paperless plunge in their offices.

Brendan Wilhide is a Macworld contributing writer.

DEVONtechnologies has released the final, non-public-beta version 2.0 of all editions of its information manager DEVONthink as well as of the smart note-keeper DEVONnote. Version 2.0 of DEVONthink and DEVONnote brings an immense number of improvements over version 1.x and many enhancements over version 2.0 public beta. This release is the first of six major releases scheduled for 2010. Highlights In Version 2.0 (Final, Since Public Beta 8).

Final polishing of the user interface including new Welcome Assistant. Support for templates, external linking, and some plugins in DEVONnote. Functional tag view and improved smart tagging.

Automatic installation of Global Inbox in Finder works again. AI-based Summarize works again. Improved PDF annotations. Powered by DEVONsphere(R) technology. Cross-grade from DEVONnote to DEVONthink now available For a full list of changes since version 1.x please see further below. The Changes In 2.0 (Final) In Detail For the final 2.0 release the user interface has been further polished: new icons distinguish regular groups and groups used for tagging, the application icon has been rendered in 512 x 512 pixels, and a new Welcome Assistant helps new users getting started with DEVONthink and DEVONnote. 'The new Welcome Assistant not only greets the user but also offers direct access to the embedded documentation as well as many functions of our online support area.

Users can quickly have their license code re-sent, ask for a 30 day trial license, change their email address, or download the documentation in printer-friendly PDF format. In most cases this saves the user a trip to our web site,' adds Eric Bohnisch-Volkmann, President of DEVONtechnologies. Version 2.0 final completes the tag view which was still preliminary in public beta 8. Smart tagging is now part of nearly every aspect of the user interface and is fully supported by smart groups (also known as 'saved searches'). In addition, DEVONthink Pro's global inbox can (again) be added to the Finder's sidebar as well as all 'save' dialog windows, and the Summarize service is working again; the ability to add the inbox to the Finder had been broken by Mac OS X 10.6 'Snow Leopard'. A new script lets the user open tabs from DEVONagent to DEVONthink Pro and new smart templates open Google, Bing, or a manually entered web address in a new tab, enhancing DEVONthink Pro's usefulness as a comfortable web browsing environment.

DEVONthink Pro Office retains the color depth as well as the rotation and resolution of scanned images if desired, news feeds also support enclosures, and the Sorter tab can be made nearly invisible. The 'Annotation' smart template links to the current page of a PDF document and the 'EndNote' template takes over more data. DEVONthink and DEVONnote support Mac OS X 10.6's text substitutions and data detectors, now, too.

Finally, DEVONnote 2.0 inherits a large number of features from its bigger brothers: templates, external linking to documents with a URL, the panel for quickly taking notes, and some plugins, namely the ability to send items by email, export to iPods (Classic) or as a website, and bookmark import. DEVONthink Personal comes with new smart templates, too.

'The addition of many functions formerly exclusive to DEVONthink turns the simple note-taking tool DEVONagent into a fully AI-based environment for working with textual information with an unmatched price/performance ratio. DEVONnote now perfectly complements the more feature-rich DEVONthink product line with an offer for those who don't need the full power of DEVONthink,' comments Eric Bohnisch-Volkmann, President of DEVONtechnologies. Internally DEVONthink 2.0 final brings many further improvements including changes for the upcoming iPhone/iPad client as well as MobileMe, WebDAV, and LAN/WLAN based synchronization.

While the iPhone/iPad client will enable users to transfer selected parts of databases to their device, view and search them on-the-go, and add new documents, the synchronization module will make it possible to reliably synchronize databases between local Macs or, using MobileMe or any other WebDAV server, between any Mac with an Internet connection. The synchronization module is currently in the works, the iPhone client in alpha testing and expected to be released in Q2/2010. More About Devonthink 2.0 and Devonnote 2.0 New features of version 2.0 include but are not limited to: the ability to open multiple databases simultaneously (DEVONthink Pro), all advanced Boolean and proximity operators (as known from DEVONagent), wildcards and unlimited complex search terms, smart groups, unlimited undo/redo, an inbox, a trash can, and the support for almost all common file formats. The new Finder-like sidebar facilitates working with multiple databases. Smart tagging brings the two filing approaches, hierarchical group and tags, together and makes groups and tags transparently interchangeable.

DEVONthink 2.0 imports and displays Microsoft Office (Word, Excel, PowerPoint), OpenOffice and iWork (Pages, Numbers, Keynote) files as well as Skim PDF packages and all other files that support or are supported by Mac OS X 10.5's Quick Look. Using Spotlight importers and plugins for indexing DEVONthink can also search files that it cannot display due to the lack of Quick Look support (Spotlight does not need to be active).

Metadata, e.g. From PDF files, email messages, or Office documents is imported, indexed, displayed, and can be selectively searched, e.g. Using smart groups.

DEVONthink Pro Office uses a new text recognition based on the ABBYY FineReader OCR engine which is faster and more accurate than the previously used engine. DEVONthink and DEVONnote 2.0 allow to create documents from templates and the Pro Office edition shares databases with other users on the local network or over the Internet via an interactive web interface based on the latest web technologies. Smart templates bring 'canned documents' to life, interactively fill them with data, or choose the right copy for the user's language. RSS, RDF and Atom news feeds can be added as self-updating groups to any DEVONthink Pro database and so integrate live content with local documents. The independent 'Sorter' panel lets the user add data to your databases even when DEVONthink Pro is not open and the 'Clip to DEVONthink' bookmarklet makes clipping data from the web to DEVONthink comfortable. For Mac OS X 10.5 'Leopard' DEVONthink provides a contextual menu plugin; on Mac OS X 10.6 'Snow Leopard' the Services menu commands integrate it tightly with the Finder.

Tabbed browsing and editing as well as Cover Flow and a redesigned column view providing an iTunes-like navigation for documents simplify working with large numbers of documents. A PDF sidebar allows rearranging and deleting pages, standard PDF annotation tools as well as a Annotation smart templates let the user annotate PDFs or other document types, and an image editing panel allow simple image corrections directly within the database. 'Version 2.0 with its truckload of new features, user interface enhancements, and the improved database core powered by DEVONsphere technology propels DEVONthink and DEVONnote even further ahead of its competition. It makes the Mac to the best platform for smart personal information management,' comments Eric Bohnisch-Volkmann, President of DEVONtechnologies. The new database engine incorporated into DEVONthink and DEVONnote 2.0 not only speeds up working with large databases but also stores all files in their original file format, e.g. Microsoft Word files and email messages.

Devonthink Personal Smart Personal Document Management For Mac Download

Files are no longer converted when imported and can be edited using external applications. In addition, all documents can be accessed from outside DEVONthink and DEVONnote using a standard URL. This highly improves workflow integration with third-party solutions such as iCal, OmniFocus Daylite, Bookends, Endnote, and many other applications. DEVONthink Personal 2.0 and DEVONnote 2.0 inherit the three pane view formerly exclusive to the Pro editions as well as separate document windows, the full screen mode, smart templates, the ability to linking to documents using a URL, and a number of plugins. In addition DEVONthink Personal is no longer limited to 10,000 images. Pricing and Availability: DEVONthink Pro and Pro Office 2.0, DEVONthink Personal 2.0, and DEVONnote 2.0 require Mac OS X 10.5 or later and can be downloaded as free trial versions.

DEVONthink and DEVONnote can be test-driven for free for 150 hours of non-continuous runtime until they need to be properly licensed.